Shareholder Meetings

The lead up to an AGM or general meeting can be a demanding time for a Company. Mertons takes a thorough approach to ensure that there are no surprises.

Mertons can help you with all the preparations for; and conduct of; your AGM or general meeting, including providing you access to boardroom facilities:

  • book and liaise with the venue and other external service providers
  • draft the notice of the meeting, explanatory memorandum and accompanying pre-meeting information, proxy form and any other required documentation
  • liaise with regulatory bodies
  • liaise with registrars before, during and after the meeting 
  • proxy vote monitoring
  • prepare a Chairman’s script and procedural notes
  • draft announcements to the market
  • assist the Chairman at the meeting
  • prepare minutes, resolutions and associated documents 
  • filing of documentation post meeting

Contact Mertons for an obligation-free discussion of your needs and how we can help you.